Experience letter generator: write an experience certificate for a leaving employee

An experience letter, also called an experience certificate, service certificate or relieving letter, confirms that a person worked for a company, in which job and between which dates. The next employer, a licensing body or an immigration authority will usually ask for one, and in the Gulf it is often needed again years later for degree-equivalent jobs, professional registration or a visa. This generator gives employers a tidy, factual certificate in English or Arabic with the dates, the job title, an optional list of duties and an optional good-conduct line.

Quick answer

To make an experience letter, enter the company and the signatory, then the employee's name, nationality, job title, joining date and last working day. Add the main duties if you want them listed and choose whether to include a good-conduct line. Download the PDF in English or Arabic, then sign and stamp it.

Letter language

Letter date

Reference number

Addressed to

Company (issuer)

Name

Address and contact details

Signatory's name

Signatory's job title

Employee

Title

Name

Nationality

Job title

Passport number

Employee number

Joining date

Last working day

Main duties (optional, one per line)

Add a good-conduct line

Remember the company details and logo on this device

In the print window choose "Save as PDF". Print it on company letterhead or add your logo above, then sign and stamp it.

—

Date:

To whom it may concern

Experience Certificate

This is to certify that Mr [employee name], a national of [nationality], was employed by [company name] as [job title] from [date] to [date].

During this period, the conduct of [employee name] was good. We wish [employee name] every success.

This certificate is issued at the employee's request, without any liability on the part of the company.

Yours faithfully,

—

Authorised signatory

Company stamp

How to use the Experience Letter Generator

Enter the company details and the person who will sign the certificate.
Add the employee's title, name, nationality and the job title they last held.
Set the joining date and the last working day, and list a few main duties if they help the employee.
Choose the letter language, check the preview and press "Download PDF / print".

What the labour laws say

Both the UAE and Saudi Arabia oblige the employer to give a leaving worker a service certificate free of charge when the worker asks. Saudi Labor Law Article 64 lists the start and end dates, the profession and the last wage as its contents and bars anything that could harm the worker's reputation or job prospects. The UAE labour law, Federal Decree-Law No. 33 of 2021, sets a similar duty for employers there. This generator covers dates, job title and duties; if the worker asks for the last wage to appear, add it to the duties box.

Keep it factual

An experience letter is relied on by people who never met the employee, so facts carry more weight than praise. Use the exact job title from the contract and the real last working day, not the date the letter is written. Keep duties to a few lines that a later employer can check. Leave out the reason for leaving unless the employee asks for it, and never include anything negative: if the relationship ended badly, a plain certificate with dates and job title is the right answer.

Experience letter, relieving letter and reference

In India and Pakistan a relieving letter confirms that the employee has been released from duty and handed over, and it is often issued together with the experience letter. A reference is an opinion about the person, given on request to a named employer. This generator makes the experience certificate; the duties box can carry a short handover confirmation if your company combines the two.

Frequently asked questions

When should an employer issue an experience letter?

At the end of employment, usually with the final settlement. The employee can ask for it, and in the UAE and Saudi Arabia the employer has to provide one free of charge on request.

Should the experience letter mention the reason for leaving?

Not unless the employee asks for it. Dates, job title and duties are what later employers and authorities check.

Can an experience letter be issued in Arabic?

Yes. Pick Arabic and choose Mr or Ms, so the Arabic verbs and pronouns match the employee.

What if the employee held several job titles?

Use the last job title in the letter and add the earlier roles with their years in the duties box, one per line.

Does the certificate need a stamp?

Many embassies and Gulf authorities expect a signature and a company stamp on employment letters, and they may also ask for attestation. The letter leaves a marked space for the stamp.