What a job offer letter should contain
A good offer letter answers the questions a candidate asks before resigning from a current job: what the job is called, when it starts, what it pays and on what conditions. Keep it short and factual, and make every figure match the employment contract you will sign afterwards, because a candidate who sees different numbers in the two documents will rightly ask which one counts.
- Company letterhead or logo, a reference number and the letter date
- The candidate’s full name as on the passport, and the job title
- The start date, and where the job is based if that is not obvious
- Monthly basic salary and each allowance, with the total
- Probation period, working hours and annual leave as you actually offer them
- A date by which the candidate should accept, and a signature block for the reply
Offer letter or employment contract?
The offer letter comes first and is short; the employment contract is the full agreement. Many employers in the Gulf send an offer letter, wait for the signed copy, and only then prepare the contract and start the work permit and visa. Where a government system holds the official contract, the terms registered there are the ones the parties work under, so treat the offer letter as a summary that must agree with the contract, not as a replacement for it. The optional "subject to contract" line in this generator says exactly that.
Basic salary and allowances
Gulf packages are usually quoted as a total, but the parts matter. The labour laws work out end-of-service benefits from wage figures they define themselves, so a candidate who later checks their gratuity will look at how the package was split. Showing the basic salary, each allowance and the total in one small table, with the total in words, avoids disputes about what was promised. If the candidate wants to see what the split means for them, the UAE gratuity calculator and the Saudi end-of-service calculator on this site use the same parts.
Probation, working hours and leave: write what you offer
The generator does not set or check any legal limit. Labour laws in the Gulf and elsewhere do set rules on matters such as the length of probation, normal working hours and the minimum annual leave, and they differ by country and change over time. Read the labour law or the official guidance of the country where the job is, write the terms you are really offering, and leave a box empty rather than guessing. This page is a template and does not make the letter compliant with any law; for anything unusual, ask a lawyer or the labour ministry.
Getting the offer accepted
The letter ends with an acceptance block: the candidate signs and dates it and returns a copy, often as a scanned PDF. Give a realistic deadline, long enough for the candidate to read the terms and ask questions but before the start date (the generator checks that order). If the candidate negotiates, change the figures and issue a fresh letter with a new date and reference number rather than editing a signed one by hand.